Exams Assistant

We are seeking a highly organised and motivated Exams Assistant to support the Exams Officer in the smooth running of all examination processes within the College. This role involves assisting in the administration of examinations, ensuring efficient and effective operation during all examination sessions, and dealing with related enquiries.

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Job Details

To support the Examinations Officer in the efficient administration of the work of the Examinations Office, covering all aspects of the examinations process and related enquiries, and to assist in ensuring that all College examinations run smoothly in an organised and effective manner

Duties & Responsibilities

  • Assist with the collection, processing, and submission of examination entries and amendments to awarding bodies.
  • Support the processing of examination timetables on the College database.
  • Ensure the availability of the correct stationery and other resources for each examination session.
  • Maintain accurate records of student attendance during examination sessions.
  • Assist in checking off and despatching examination scripts to examiners.
  • Record and maintain accurate records of student achievement in the College database.
  • Assist with the collation and despatch of examination results and certificates.
  • Provide general administrative support to the Examinations Office.
  • Work closely with the CPD team to ensure invigilators are fully trained and liaise with invigilators for timetable bookings.
  • Process access arrangements for exams in collaboration with the Learning Plus team.
  • Perform any other duties as reasonably required in line with the role.

 Job Requirements:

Essential:

  • High standard of education.
  • Proficiency in computer software, especially database and spreadsheet applications.
  • Ability to communicate effectively with staff and students at all levels.
  • Strong organisational skills and attention to detail.
  • Ability to work under pressure and to tight deadlines.
  • Good written and verbal communication skills

Desirable:

  • Computer-related qualifications.
  • Experience working in a business or educational setting.
  • Knowledge or understanding of examination administration procedures.
  • Understanding of the needs of post-16 students.

 

The right candidate will have:

  • Ability to work both independently and as part of a team.
  • Self-motivated with excellent personal organisation.
  • Flexibility and adaptability in a busy working environment.
  • High level of accuracy and attention to detail.

Why choose us?

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

  • A dedicated and friendly team of professionals who are keen to develop and learn
  • Excellent pension provision
  • Annual Staff Awards
  • CPD days - opportunities to grow and development through mentorship and coaching
  • Free onsite parking
  • Staff appreciation days
  • Eye care vouchers
  • Onsite Starbucks & Restaurant
  • Well-being days & activities
  • Electric Vehicle Scheme*
  • Discounted gym membership
  • Hybrid Working available
  • Fully immersive teaching rooms allow simultaneous online teaching at multiple locations
  • Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance

* subject to terms & conditions

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.  It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here. You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.