MIS Officer

Join our team as an MIS Officer! Manage data input, ensure accuracy of records, and support timely submissions. Collaborate within the team to provide effective services in compliance with regulations.

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Job Details

The post holder will be responsible for entering data into the information systems ensuring the accuracy and credibility of learner records. Will assist and support the preparing of timely data returns whilst working flexibly within the wider MIS team and to ensure effective services are provided in accordance with relevant legislation and guidance.

Salary

£27,377

Location

Seevic Campus

Hours

37 hours per week, 52 weeks of the year

Contract Type

Permanent

Reference

SR1672

Closing Date

10/08/2024

Duties & Responsibilities

  • To maintain and monitor the accuracy and credibility of learner records data across all information systems to allow for robust business intelligence reporting and funding compliance.
  • Maintain efficient and accurate data recording practices in support of internal information systems processes throughout the academic year such as;
  • Assist with cleansing ILR data as directed identified using validation rules and tools such as FIS and PDSAT and internal monitoring processes.
  • Work with external data systems to collate data required to assist with the maintenance of learner records and funding requirements
  • Provide data to external agencies i.e. Local Authorities
  • To work with the Head of MIS and the team to maintain an understanding of funding methodology and audit, including learner ILR requirements, Ofsted data practices and Quality processes.
  • Maintain a schedule of self-directed monitoring through existing system reports and to highlight opportunities to promote and make improvements to quality assurance practices in all work areas as appropriate.

Job Requirements:

  • Computer related qualification or training
  • Excel data management including summary data such as pivot tables

The right candidate will have:

  • Excellent communication Skills
  • Ability to work in a busy environment
  • Knowledge of Microsoft office and ability to adapt to new software
  • Ability to prioritise their workload
  • Have a team orientated ethos

Why choose us:

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE.  Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

  • A dedicated and friendly team of professionals who are keen to develop and learn.
  • Excellent pension provision
  • Annual Staff Awards
  • CPD days - opportunities to grow and development through mentorship and coaching
  • Free onsite parking
  • Staff appreciation days
  • Eye care vouchers
  • Onsite Starbucks & Restaurant
  • Well-being days & activities 
  • Electric Vehicle Scheme*
  • Discounted gym membership.
  • Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
  • Hybrid Working available.
  • Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance.
*subject to terms & conditions
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This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.  It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here.  You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.