Digital Projects & Bid Coordinator

If you are ready to contribute to a forward-thinking educational environment and have the skills to support innovative projects and secure vital funding, apply now to become a XTEND Digital Projects & Bid Coordinator. Be a part of our journey to revolutionise education through technology.

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Job Details

Are you skilled in project management and passionate about driving innovation through successful grant proposals? XTEND Digital Campus is looking for a dedicated Projects & Bid Coordinator to support our dynamic team. Reporting to the Head of XTEND Digital Operations, you will play a critical role in ensuring the seamless execution of digital projects and securing funding for our Research and Development initiatives. This role involves monitoring project deadlines, fostering team collaboration, and preparing compelling grant proposals to fuel our technological advancements.

Salary

£30,739

Location

XTEND Digital Campus

Hours

37 hours per week, 52 weeks of the year

Contract Type

Permanent

Reference

SR1589

Closing Date

09/08/2024

Duties & Responsibilities

  • Develop project plans, schedules, and allocate resources.
  • Distribute project-related documents and materials.
  • Maintain accurate project documentation.
  • Monitor project tasks, milestones, and deadlines.
  • Identify and escalate potential risks or issues.
  • Prepare progress reports and presentations.
  • Assist in project budget preparation and management.
  • Ensure compliance with organisational policies and procedures.
  • Coordinate project meetings, prepare agendas, and distribute materials.
  • Foster a collaborative work environment within project teams.
  • Facilitate effective communication among team members and stakeholders.
  • Implement process improvements and best practices.
  • Participate in project retrospectives and lessons learned sessions.
  • Contribute to the development of project methodologies and tools.
  • Conduct research to identify relevant grant and bid opportunities.
  • Maintain a database of funding opportunities and deadlines.
  • Evaluate eligibility criteria and ensure compliance with grant requirements.
  • Prepare proposals, including narratives, budgets, and documentation.
  • Collaborate with subject matter experts to gather information for applications.
  • Monitor submission processes to meet deadlines and requirements.
  • Maintain records and documentation related to grant activities.
  • Ensure compliance with contract terms and conditions.
  • Prepare reports and updates on grant activities and funding secured.
  • Communicate with internal stakeholders, funding agencies, and partners.

Job Requirements:

  • Relevant experience in Project Management, Business Administration, or a related discipline.
  • Experience in monitoring project tasks, milestones, and deadlines.
  • Knowledge of budgeting and financial management principles.
  • Experience in identifying potential project risks and issues.
  • Knowledge of contract terms related to grants and bids.
  • Excellent written and verbal communication abilities.

The right candidate will have:

  • High standards of communication and interpersonal skills.
  • The ability to work as a team.
  • A strong attention to detail.
  • The ability to work towards deadlines.
  • The ability to motivate both students and your peers.
  • Highly motivated and enthusiastic.
  • Excellent attendance and punctuality.

Why choose us:

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE.  Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

  • A dedicated and friendly team of professionals who are keen to develop and learn.
  • Excellent pension provision
  • Annual Staff Awards
  • CPD days - opportunities to grow and development through mentorship and coaching
  • Free onsite parking
  • Staff appreciation days
  • Eye care vouchers
  • Onsite Starbucks & Restaurant
  • Well-being days & activities 
  • Electric Vehicle Scheme*
  • Discounted gym membership.
  • Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
  • Hybrid Working available.
  • Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance.
*subject to terms & conditions
Apply Now

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.  It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here.  You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.