Assistant Finance Officer

Join our team as an Assistant Finance Officer to enhance financial operations. Support budgeting, invoicing, and reporting. Collaborate with finance professionals, ensuring accuracy and contributing to organisational success.

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Job Details

As a College, our strategy is Career Focused Learning and ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are hiring for an Assistant Finance Officer to provide assistance to the Management Accountant in the provision of a comprehensive finance service to the college

Salary

£25,867

Location

Cross Campus

Hours

37 hours per week, 52 weeks of the year

Contract Type

Permanent

Reference

SR1658

Closing Date

09/08/2024

Duties & Responsibilities

  • Provide accurate input, calculation, coding, reconciliation and recording of documentation, to process invoices/credit notes correctly and efficiently, whilst maintaining good supplier relations
  • Reconciliation of Supplier statements to ensure all invoices have been recorded and/or paid.
  • Processing Purchase Orders.
  • To be responsible for BACS payment processing and submission of college expenses and supplier payments.
  • Raise invoices/credit notes to customers/students and allocate payments received.
  • Debt recover of outstanding debts and sending reminders and following up of late payments.
  • Prepare and reconcile petty cash.
  • Prepare daily banking, record and reconcile all income collected from e.g. Exam fees, Book Deposits, College fund contributions and Trips.
  • Arrange BACS payment of authorised bursary payments, student refunds and other manual payments.
  • Responsible for usage of online payments portal.
  • Prepare the central recharging journals.
  • Assist the Management Accountant in keeping appropriate accounting records and maintaining the Financial Information System and ensure that documentation can withstand audit requirements.
  • Operate a service, taking payments and answer financial queries from students and staff.
  • Regularly update relevant financial information accurately and communicate accordingly with management and team members, to provide an effective and confidential service.
  • Assist with month-end and annual procedures.
  • Assist the Management Accountant in ensuring that the Financial Regulations / Policies & Procedures are adhered to at all times, this will include providing training to staff.
  • Liaise with the internal and external auditors as required.

Job Requirements:

  • Able to create, manipulate and present information in forms, tables, and spreadsheets.
  • Able to deliver effective results, meeting deadlines and targets in a timely and efficient manner.
  • Excellent verbal and written communication skills are essential.
  • A good level of efficiency in Word, Excel, and PowerPoint.

The right candidate will have:

  • A high standard of communication and interpersonal skills
  • Knowledge of Microsoft office and ability to adapt to new software
  • Ability to prioritise their workload
  • Have a team orientated ethos

Why choose us:

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE.  Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

  • A dedicated and friendly team of professionals who are keen to develop and learn.
  • Excellent pension provision
  • Annual Staff Awards
  • CPD days - opportunities to grow and development through mentorship and coaching
  • Free onsite parking
  • Staff appreciation days
  • Eye care vouchers
  • Onsite Starbucks & Restaurant
  • Well-being days & activities 
  • Electric Vehicle Scheme*
  • Discounted gym membership.
  • Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
  • Hybrid Working available.
  • Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance.
*subject to terms & conditions
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This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.  It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here.  You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.